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August 2015

Please take time to read through this information.  On the first day of the month, I will be sending a newsletter via email to update and remind all of our families of upcoming events, tips for supporting your students at home, and reminders/changes to policies.  Please note that information will be regularly updated on our HES website.  district

Classroom Assignments - Starting on August 5th you can log into your Parent Portal account and view your students’ schedule. If you are new to Hampshire Elementary or have not set up your Parent Portal account, please follow the link to activate your account:

Visitors/Volunteers – Family and community members are welcome and encouraged to join us at HES.  However, to ensure the safety of all the students and staff, visitors are required to check in at the front office to sign in and receive a visitor’s pass.  School personnel have been instructed to question people without a wearing a visitors pass.  We want to keep our entire campus safe. Please note—TAP or classroom volunteers as well as chaperones for field trips need to have a district parent volunteer form filled out and approved before they can volunteer in the building. Below is the link to the ANNUAL REQUIRED form that will need to be filled out.

Attendance – If a student will be absent for any reason, parents are requested to call the office before school starts at 8:00 a.m. You may also leave a message on the school attendance line – 847-792-3400 option 1.  Good attendance is very important and highly valued at HES.

Hampshire Elementary School Hours:

Office-7:00 a.m. – 3:30 p.m.

Student Day – 8:00 a.m. – 2:15 p.m.

                                                                     Early Release Days Dismissal Time - 12:00 p.m.                                                                     

 The doors in the building are locked at all times. A student arriving after 8:00 a.m. will be marked as tardy.  If your child is late, both your child and the adult dropping off your child, will need to enter the building at the front door and the child  will need to be signed in at the front office.  A late pass will be given to your child for entry to class.

Link for our district calendar is

Student Drop off Procedures – All students should be in the classroom by the bell at 8:00 AM. Prior to 8:00 AM they are to be dropped off in the back parking lot.Walkers/car riders should enter at the south (parking lot) entrance. At drop off time the parents are asked to keep the flow of traffic going. There are several staff members working supervision, one of which will greet your child as they are dropped off.   If you are arriving at school later than 8:00, you are to park and walk your student to the office to be signed in.  At no time should you be using the front circle drive as a drop off, this is strictly for our buses.

Student Pick up Procedures – For the safety of our students, any child being picked up (driving or walking) after school must be picked up in the south lot.  If you are late for pick-up, we ask that you pick up your child at the front entrance. Please also remember that if there are any changes in your child’s pick up schedule please make sure you send a note to the teacher.

School Supplies – Just a reminder that each student has a school supply list.  From time to time those materials might need to be replenished.  At that time your child’s teacher will send a note home asking for additional supplies.  If this is a financial burden, please call me and I will make sure that your child has whatever supplies she/he needs. Please note that the school supply list can be found on the school website.

Address, Telephone or Emergency Information – Please make sure that your contact information remains current and that we are aware of any moves or new work or cell phone numbers.  A current email address is crucial, as that is our primary line of communication.  Information can be updated through your parent portal or by calling the office. The link for the parent portal is

Fire, Lock Down, and Tornado Drills – The school will routinely conduct lock down, fire, and tornado drills throughout the school year.  Some of these drills are announced and others are surprise drills.  Should an actual emergency occur, please do not call the school.  The school website will be updated with current information.

Free and Reduced Lunch – Lunches are available to those who qualify under federal guidelines.  Forms are available at the following link for the free and reduced application is . If you are unable to access this form and need assistance, please contact our office assistants, Char and Darren.  When applying online you will get a confirmation code right away to follow the process.

Birthday Treats – We do not allow food to come to school for birthday celebrations. Non-food items such as pencils or stickers will be accepted. If you do send food it will not be distributed and will be sent back home with your child. Our HSO (parent/teacher organization) sponsors a birthday book option as an alternative. If you would like this option, please contact Ann Clarton in our library.

Party Invitations at School – Please make sure that if your child is distributing invitations at school that all students in the class are invited to the party.  If all students in your child’s class are not invited, please send invitations via the US mail.  Selective distribution can be very upsetting to the children and to the flow of the school day.  Also, if students in other classes are invited, please mail the invitations.  School time cannot be used to go into other classes to distribute party invitations.

Personal/Dangerous Items – Students are not to bring items of high value, personal, or dangerous items to school.  Please do not bring:  Trading cards, CD/MP3 players, electronic games, flammable items, spray cans, glass bottles, pocket knives or any items that may be perceived as a weapon.

Transportation – Should an issue occur with transportation or with the transportation staff, please call Donna Bordsen, Director of Transportation, at 847-658-3262.  You may also alert our office about your concern. For more transportation information, please visit the following link:

Student Dress – Children should always dress appropriately for school and the weather.  We make every effort to go outside daily for recess.  Students will be kept inside when temperatures fall below 10 degrees wind chill.  If your child must remain inside for a medical reason please be sure to send a letter stating the reason.  PLEASE send your child dressed to play outside daily!  Our District uses the Weather Channel to determine the wind chill.

Please keep this memo to refer to throughout the school year.  If you have questions about any of these items, please feel free to give me a call.


Cameron Shapiro, Principal

Hampshire Elementary School


Phone: 847-792-3400
Fax: 847-683-4806
Hampshire Elementary School
321 Terwilliger Avenue
Hampshire, IL 60140
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